CompTia
The Computer Technology Industry Association (CompTIA) is an American nonprofit trade association that issues professional certifications for the information technology (IT) industry. They are one of the leading associations in the field of certificate quality. CompTIA events foster the collaboration, learning opportunities, and resources needed to analyze and capitalize on trends and effectively plan for the future. They bring the technical community together with their leadership forums, regional events, virtual meetings and more – so that everyone can contribute their ideas and visions for the industry. Monitoring the movement of participants is mandatory at certain conferences or training. Participants are often required by law to attend educational conferences to maintain their licenses or obtain certifications because 1 hour equals 1 credit point. If the conferences are large, there may be delays in registration, and the organizers cannot know exactly when the participants arrived and how long they stayed at the training. There may also be complications with the receipt of certificates and the identity of the recipients.
Problem
However, how to monitor the presence of 2,500 participants in several halls at the same time and avoid congestion? For the control of the passage to take place smoothly and without jams, there are two options: 1. Staff that scans each accreditation separately or 2. Automation, which performs this automatically. We are advocates of automation and digitization and that is why we have developed RFID UHF towers. For recording to be possible, each accreditation must contain an ultra-high frequency (UHF) RFID label. The towers are independent units (IoT) that can work online or offline and as soon as they are connected to the Internet, they send data to the EventID web application. All individual data obtained from the online application form are linked to a unique ID number (UID). When the RFID UHF tower reads the label, only this is recorded in the system.
In this way, the permissions of an individual participant can be changed in real-time, and of course, attendance can also be monitored, and all collected data is then available for the creation of final reports. Therefore, due to technical limitations and “customer experience” that there are no mentioned long lines and crowds at the control of entrances to the halls, they rarely do this, even though they should. A similar answer is even more common at regular conferences, i.e. because of the crowd at the entrances to the halls. This was the main reason for the development of the RFID UHF tower, which automatically records the time of an individual’s passage.
Solution
With the towers, we can automatically detect accreditation at a distance of up to 2 meters so that participants can freely pass through the gates without creating congestion. Additional personnel is not required and thus additional personnel costs are avoided. This solution was used at the CompTIA conference in Washington, where our platform was connected via APIs to our client’s online participant registration application. The registration, issuance and recording of passes went without a hitch, thus achieving one of the main goals.
Want to learn more about event attendee management and RFID UHF technology?
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